DAGSA - Board Meeting Minutes

Date: 1/21/07

Attendees:

Moe Mathieu, Connie Mullen, Brenda Archibald, Tammy Sheibley, Kelly Hammaker, Jim Reed, Calvin King, Philip Klinger, Jeff Ebersole, Chris Stevens, Tina Hummel, Keith Walters, Ron Baker, Steve Crider, Bob Larish

Nominations/elections:

· Bob Larish was nominated and elected as President

· Tina Hummel was nominated and elected as Secretary

· Tammy Sheibley was nominated and elected as Coordinator for the 2007 T-Ball season

Provisional Nominations:

· Dave Jenkins submitted as letter of interest for a fastpitch coaching position

· Jeff Ebersole expressed an interest in coaching the Lions

- both requests are pending until it can be confirmed that the number of players for each team has

been secured

Resignations:

· Barry Schlusser will be resigning from his coaching position as T-Ball coordinator.

NOTE: The following correspondence should be provided to the DAGSA board president, Bob Larish:

· Anyone requesting a position as a board member and/or coach will need to provide a written letter of request for the position they are seeking

· Once elected/appointed, each new person will need to obtain and supply a Criminal History Request(form SP-164)

Meeting Discussion Items:

(* marked as discussion item for next meeting)

1. The current by-laws state that the board must be comprised of 15 members

- the question was raised as to whether we can have more than 15 members, no decision was

made*

2. Moe Mathieu brought up the topic of ''board member tasks'

- these tasks need to be identified so that we all know what our key responsibility is in conjunction

with ensuring that all necessary tasks are being supported*

3. The question was raised as to whether we needed new procedures for electing board members

- It was determined that the same procedure that is used for coaches would also be used for

board members

4. Moe Mathieu opened a discussion regarding the return of players that had been originally rostered

with a team but due to various reasons they were unable to play in the prior year

- Per Steve Crider, if a player has been in the league database for two years, they will return to the

same team if eligible.

- A vote was cast and excepted to have Article 12 of the by-laws amended to include this rule

5. Keith Walters brought up the issue of purchasing drying materials for the fields

- No decision was made.*

6. A shed is being constructed by Jim Reed for the organization

- Jim is in need of a letter on DAGSA letterhead so that he can present it to various businesses in

order to obtain the materials that are needed.*

7. Bob Larish addressed a few topics that were brought up during the 'All League Meeting'

- it was asked if we wanted to raise the number of our regular season games from 10 to 12*

- umpires will be increasing their fee by $2 - $3

- the election of members took place

- Evinger will be at our tournaments to take pictures

- the next meeting is scheduled for Feb 25, 2007

- at that time they want us to provide them with the number of teams and team names that will

be representing DAGSA for the 2007 season

8. Keith Walters brought up the issue of team names for the fastpitch teams

- Keith stated that he is willing to incur the cost to pay for new shirts

- Steve Crider stated that he should not have to pay that expense out of his pocket and that the

league would cover this expense.

- new team names will be decided upon and Keith will supply the new team names and logo's to

Artistic Image*

9. League Insurance

- Currently only head coaches are insured, T-Ball coaches and players had not been previously included under the policy.

- T-Ball coaches and players will be included under the policy.

- All insurance coverage will be evaluated.*

10. Pictures on Opening Day - April 21, 2007

- It has been decided that the pictures will be taken in the room that is used for board meetings.

- Someone needs to make sure that the room will be available.*

11. Concession Stand

- a question was presented to Connie Mullen as to how we could assist her with the demanding

task of stocking the concession stands

- Connie stated that she will give this some thought and provide some suggestions at the next meeting.*

12. Tournament dates for fastpitch

- these dates may possibly be scheduled for dates that are during a slowpitch tournament

- board members from teams not participating in the slowpitch tournament could assist with the fastpitch tournament*

13. It was stated that we are still in need of a head coach for the Giants.*

14. Equipment handout

- Equipment and keys will be handed out after the draft on Saturday, February 24, 2007.

15. The next meeting date has been scheduled for Saturday, February 24, 2007 at 1:00pm with the

draft being held immediately afterward.

February 24, 2007 Meeting Discussion Items:

1. Number of board members

- the by-laws currently state 'the board will be comprised of 15 members'. Should this be revised?

2. Define the 'Board Member Tasks'.

3. Should we purchase an additional supply of field drying material?

4. Provide Jim Reed with a memo on DAGSA letterhead so that materials can be obtained for the new

shed.

5. Should the number of regular season games be raised from 10 to 12?

6. Will DAGSA be covering the cost of new shirts for the fastpitch teams?

- Who will provide the order to Artistic Image?

7. League Insurance

- Who will need to be covered under the policy?

- Who is responsible for making these changes and insuring that the correct information is obtained

and provided to the insurer?

8. Pictures on Opening Day, April 21, 2007

- Who will handle the reservation of the room for that date?

- Will there need to be a rain date scheduled or will pictures be done that day regardless of the

weather?

9. Concession Stand

- Are there any suggestions as to how the board could assist with stocking the concession stands?

10. Tournament dates for fastpitch

- Can these be scheduled for dates during slowpitch tournaments?

11. Head coach for the Giants

- Has this position been filled?

Open Discussion: