DAGSA MEETING
MINUTES
December 5, 2007
Attendance: Ron Baker, Mike Humphrey, Steve Crider, Terry Crider, Chris Stevens, Diane
Shuty
Guest: Scott Mutzabaugh
Excused: Phil Klinger, Maurice Mathieu
- Steve Crider announced that he was
willing to take on the role of Interim President of DAGSA. Mike Humphrey is interested in a VP
position. Steve suggested that if
someone from the outside shows an interest in the president position, that
person should be brought on the board and possibly voted into the position
in October after this coming season.
Steve noted that we need to continue to get the word out that we
are in need of a new president. All
in attendance were in agreement with Steve being Interim President and
Mike as Vice President. Steve will
send out an e-mail for an official vote from the rest of the board. UPDATE:
According to the By-Laws, officers are elected by a simple majority of all
members present and voting.
Therefore the vote taken at this meeting is considered official.
- Discussed
the need to limit discussions during board meetings to keep the meeting on
track. If a decision regarding a
topic cannot be reached within a reasonable
amount of time, about ten minutes, the topic will be tabled to allow
further thought for discussion at the next board meeting.
- It
was noted that certain board members have consistently missed
meetings. Therefore in accordance
with the by-laws, members who miss 2 consecutive meetings without
notification or good cause will receive a letter from the board to that
affect. If the member does not attend the next meeting without
notification, the member will receive another letter announcing their
dismissal from the board. The
bottom line is we need our board members to be active participants
otherwise your voice doesn’t get heard, your vote isn’t counted, and you
affect our ability to have a quorum.
- It
was suggested that a set time and date be set for the board meetings. Example:
second Sunday of every month at 4:00 PM. Steve will send an e-mail out to the board
requesting the board’s preferences and it will be discussed at the next
meeting.
- Steve
noted that he could only find meeting minutes for February and March of
last year. It was suggested that
another person be designated as an alternate secretary when Tina is not
able to attend the meeting. Tina
should call that person when she cannot attend the meeting and inform them
that they will be needed to take minutes.
Steve suggested in the future there be copies of the meeting
minutes in a paper file, electronic file, and posted on the DAGSA web
server with eventual public availability since they are a matter of public
record. UPDATE: Tammy Sheibley has
volunteered to serve as our alternate secretary.
- Steve
noted that he received a letter from Devan Kraszewski who expressed an
interest in volunteering as an assistant coach for 14U fast pitch. In Devan’s letter, she stated that if
there were no openings in fast pitch, she would be willing to assist with
coaching a slow pitch team. Devan
has been a player in DAGSA since 10 & Under
playing on the Lions before moving to fast pitch. She currently plays on Ron Baker’s 18
& U fast pitch team.
- Reviewed
the revised 2008 registration dates
- Saturday,
January 12 from 1:00-3:00
- Wednesday,
January 23 from 6:00-8:00
- Saturday
January 26 from 1:00-3:00 (Sunday was not available)
Steve requested that 3 other
people besides him be present to assist with sign-ups, especially the 2nd
and 3rd sign-ups because they are the busiest. This would be helpful since many parent’s, particularly new parents have lots of questions
about the softball season.
8. Chris Stevens reported on the All League
Meeting that he attended on Dec. 2.
a. Herb Sheibley is resigning from the
presidency as well as Tara Blose as Secretary and Treasurer.
b. A consistent arc needs to be established for
the league. A 6-12 foot arc is the legal
arc for the ASA.
- Fees
are going up. How much is not
known at this time.
- A
consistent time limit for the tournaments needs to be established. It was questioned whether or not there
should be an unlimited run inning.
- Tournaments
will start with Friday night games.
- 2008
Tournaments:
Marysville 10U Playoffs
|
June 13,14,15 (rain date for the following weekend)
|
Shermansdale 12U and 14U
|
June 20,21,22 (rain date for the following weekend)
|
Duncannon 10U
|
May 2,3,4
|
Shermansdale 12U and 14U
|
May 9,10,11
|
Newport 10U
|
May 16, 17, 18
|
Duncannon 12U and 14U
|
May/June 30, 31,1
|
- Discussed
the numbers for 12U and 14U
i.
Marysville
– No slow pitch team
ii.
Shermansdale
– 1 team each for 12U and 14U
iii.
Newport – 1 team each for 12U and 14U
iv.
Landisburg
– may have 1 team for 12 or 14 & U
- Next
meeting is Feb. 24 at 6pm in Penn
Township Building.
9. Mike noted that he believes if a
softball game is umpired by anyone other than an ASA umpire, the players will
not be covered by ASA insurance. Mike is
checking into this belief further and will report back to the board at the next
meeting. Steve requested that if this
was the case that we should hear the rationale behind such a decision.
10. Steve brought up for discussion
the possibility of a full or partial move to the West Shore League.
a.
Primarily
12U and 14U slow pitch
b.
Numbers
in these age groups expected to continue dropping across the league.
c.
Concern
over future of the Perry Slow Pitch League as officers are stepping down.
d.
Lack
of competition for the girls
e.
West
Shore League is comprised of teams from Camp Hill, New Cumberland, Highland, Redland and
Dillsburg. Mechanicsburg and Cumberland Valley are also looking at doing a
partial move to this league.
f.
We
could wait until the end of February to make a decision based on what the
numbers look like in the Perry Slow Pitch League.
g.
The
board members should talk to people and see what their thoughts are regarding
the partial move.
11. Discussed the Code of Conduct
and the Proposed Grievance Procedure that Steve e-mailed to the board before
the meeting. Information that was
collected from Camp Hill, Mechanicsburg, and Cumberland Valley’s
websites regarding their codes were reviewed.
Mike suggested that there should be specific minimum penalties set for
excessive behaviors and stiffer penalties set for each repeated offense. Examples of excessive behaviors include: excessive physical contact, swearing or
verbal abuse, use of alcoholic beverages or controlled substances, and use of
tobacco products in the immediate area of the players and anywhere on the
actual playing field. Steve will be sending the board a draft of our code of
conduct and grievance procedure. He is
asking the board to review the draft and try to establish an e-mail vote. He would like this information to be made
available at signups next month.
12. Steve needs everyone to be
diligent about checking their e-mail. Try to do it at least once a week, preferably more often, as that
will be the means that he will use for communication.
13. The next DAGSA Board Meeting will be held Tuesday,
January 29, 2008 at 6:30 pm in the small room where we usually meet.
Respectfully
Submitted
Diane
Shuty