DAGSA - Board Meeting Minutes

Date: January 29, 2008

Attendees:

Moe Mathieu, Jim Reed, Phil Klinger, Chris Stevens, Tina Hummel, Keith Walters, Steve Crider, Connie Mullen, Ron Baker, Tammy Sheibley, Terry Crider

Excused: Mike Humphrey

Missing: Calvin King

Guests: Scott Mutzabaugh, Timi Lesperance, Bob Armstrong, Mrs. Hestor, Mrs. Gruber, Jeff Ebersole

Meeting Discussion Items: (* marked as discussion item for next meeting)

1. December meeting minutes were reviewed and accepted (Motioned - Jim Reed, Second - Phil Klinger)

2. Treasurers report - reviewed and accepted (Motioned - Connie Mullen, Second - Phil Klinger)

3. Parental Requests:

a. Mrs. Gruber and Mrs. Hestor requested that their girls be placed on the same team for transportation purposes. Mrs. Hestor is a single mother of 4 and stated that without the transportation help Mrs. Gruber can provide, her daughter would not be able to play. A motion was made and accepted by the board (Motioned -Mo Mathieu, Second - Phil Klinger)

b. A written request was received from Frank Chronister requesting to have his 7 year old daughter play T-Ball instead of 10U softball. Motioned and accepted by the board (Motioned - Jim Reed, Second - Tammy Sheibley)

c. Tammy Sheibley is requesting to have her 6 year old daughter move up to 10U softball based on Tammy's request to coach the 10U Spirit team. Motioned and accepted by the board. (Motioned – Mo Mathieu, Second - Keith Walters)

4. Youth coaching requests for high school graduation projects

a. Kyle Kendall - to assist Tom Kendall with the Rockets. Update: Steve checked with Stacy Stuck, JO Commissioner, regarding insurance for Kyle. As long as DAGSA approves, he can be insured through ASA like any other coach.

b. Katie Bentzel - to assist with the Cubs

i. The board has no issues with these requests.

5. Board Updates

a. Timi Lesperance is requesting to be a board member and is offering to take on the lead position for the concession stand(s) with the assistance of Shannon Callahan. Timi has some reservations about solely committing to this task due to having children on different teams and personal issues. She cannot commit to doing this alone. It was suggested that we provide her with a list of parents who have selected the option on their registration forms to assist as needed. A motion was made and accepted to elect Timi as a board member. (Motioned - Terry Crider, Second - Connie Mullen)

b. Valerie Hockenberry would like to assist with the concession as part of her graduation project. She will be contacted by Timi to go over her tasks.

c. Kelly Hammaker has requested to be accepted as a board member. (Motioned - Terry Crider, Second - Tammy Sheibley)

d. Diane Shuty has submitted her letter of resignation as a board member.

i. Mo Mathieu offered to loan his upright freezer to DAGSA due to the limitations with the current small chest freezer. He has also stated that DAGSA will not be held responsible if something were to happen to the freezer.

ii. It was suggested that the teams that participate in the All-Star tournaments work the DAGSA tournaments for team profit. It was suggested that DAGSA pay these teams a set fee for each event.*

iii. It was suggested that we establish an account with a wholesaler so that we can place orders and have them delivered to the field to eliminate the need for someone to have to travel and shop for all supplies. It was suggested that we contact Gross for additional information. Keith Walters has agreed to obtain this information.* Keith has also agreed to assist with the transportation of the initial beverage supply.

6. Current board members and terms were reviewed. New board members accepted in 2008 will have a term expiration of 2010.

7. Tammy Sheibley expressed an interest in being the alternate Secretary. She also expressed that she may not always be available due to children being involved in various sports. (Motioned - Tina Hummel, Second - Connie Mullen)

8. Update on registration

Currently there are 176 players registered for the 2008 season. We are still in need of registration for fast pitch players. Steve asked that Ron attempt to contact his returning players. Update: Steve indicated that he would like to have all registrations in by February 15^th.

9. Discussion regarding DAGSA running the concession stand on March 29th at Penn Twp.

a. It was mentioned that the flyer being distributed for this event is soliciting food vendors. Steve will contact the Penn Twp Recreation Board to verify. If this holds true, DAGSA will not be participating. In not, we will conduct volunteer sign-ups at the next board meeting.* Update: Steve will be attending the Rec Board Meeting on February 21^st seeking additional information.

10. Update from Mike Humphrey regarding non-ASA umpires and validity of ASA insurance

a. No update available.

11. Discuss setting a consistent day/time for future board meetings

a. This topic has been tabled for the next meeting.*

12. Opening Day

a. Ashlee Evelhoch will sing the National Anthem

b. The boy scouts will do the flag presentation again this year

c. The exhibition games will be set to a 45 minute time limit with a 3 run limit per inning for all age groups. The games will be scheduled to begin in one hour increments.

d. It was suggested that we purchase air horns to signal time expirations*

13. League Photos

a. A question was raised as to whether or not DAGSA should continue to use Michelle Evinger Photography. We were contacted by Youth Sports Photo with a request to consider using them. It was suggested by the board that we continue with Michelle Evinger Photography.

14. Set a date for the draft.

a. All board members agreed to the suggested date/time of February 23 @ 10:00 AM

15. Draft Order

a. The draft order was reviewed and agreed upon

b. Team equipment will be handed out to head coaches immediately following the draft.

16. Appointing of coaches for open positions

a. 10U: Lions, Spirit and Unicorns candidates

i. Scott Mutzabaugh - Unicorns

ii. Tammy Sheibley - Spirit

I ii. Brian Jones - Lions

A motion was made and accepted for all requests (Motioned - Jim Reed, Second - Chris Stevens)

b. 12U: A's candidates

i. Chris Stevens, Jeff Ebersole and Kevin Rupp

Paper ballots were used for voting purposes. Christ Stevens abstained from voting. The results of the vote tally determined Jeff Ebersole as the elected candidate.

c. 14U: Reds candidate

i. Jim Reed

A motion was made and accepted. (Motioned - Tammy Sheibley, Second - Connie Mullen)

d. Consideration of a third 14U slow pitch team due to the number of players currently registered. Several candidates have been suggested for the head coaching position.

i. Jim Evelhoch - assisted with the A's last year

ii. Rob St. Onge - assisted with the A's last year

iii. Kelly Hammaker - long time assistant for Spirit and A's. During further discussion with Kelly, she is declining the position.

Steve will contact Jerry at the school to request an announcement for additional sign-ups to be conducted via the DAGSA website.

Steve will contact Craig Zimmerman and Jeff Laird regarding the open coaching position.*

e. Meagan Thorpe expressed an interest in being an assistant coach for the Reds

i. if Jim can use her assistance, he will contact her.

17. Consideration of establishing a land fund for future purchase of land for additional fields was presented to the board as food for thought.

18. Servicing of the field tractor

a. Jim Reed has agreed to service the tractor

19. Discussion regarding a possible move to the West Shore League

a. No discussion held during this meeting.*

20. Reiteration of the length of time for topic discussions not pertaining to items listed on the agenda

a. If there are additional items to be discussed they must be deferred to the next meeting if they will require more than five minutes.

21. A small game of chance license will need to be purchased for the 2008 season. The application was given to Terry Crider to complete. A check for $100 and the application will be returned to Tina Hummel who will make the purchase at the licensing office.

22. Two additional board members were elected (Motioned - Connie Mullen, Second - Phil Klinger)

a. Scott Mutzabaugh and Bob Armstrong

23. Keith Walters asked for approval of new names for the fast pitch teams. The board had no issues with this request. Update: Keith’s request was to allow the girls to pick which team they wanted from the two existing ones, Thunder or Lightning. No new teams were being considered. Update 2/14/08 – Keith and Dave Jenkins decided to disband the Thunder. All girls returning to the Thunder will be placed on the Lightning and DAGSA, as has been the case in the past, will cover their shirts. Dave will continue as head coach while Keith will be the assistant coach.

24. It was suggested that we provide the coaching staff with information regarding their expectations and ensure that they understand the duties of the DAGSA board.*

25. The next board meeting is scheduled for Tuesday, February 23rd @ 6:30 PM at the Penn Twp. Municipal Bldg.

February 26, 2008 Meeting Discussion Items:

1. Tournament teams working DAGSA tournaments for a team profit.

- is there an agreement by the tournament teams for this?

- what is the amount that will be contributed to each team by DAGSA?

2. Information regarding a food wholesaler for concession supplies

- has this information been obtained?

3. Discussion regarding DAGSA running the concession stand on March 29th at Penn Twp.

- have we received additional information?

4. Discuss setting a consistent day/time for future board meetings.

5. Have there been additional sign-ups received?

- Is there a need for a third 14U slow pitch team?

- If so, has there been contact made with Craig Zimmerman and Jeff Laird regarding the open coaching position?

6. Board member tasks/responsibilities

7. Field Work Day

8. Provide the coaching staff with any information regarding their expectations and ensure that they understand the duties of the DAGSA board.

9. Opening Day

- Are we purchasing air horns to use during opening day?

10. Discussion regarding a possible move to the West Shore League