DAGSA - Board Meeting Minutes

Date: March 11, 2008

Attendees:

Jim Reed, Philip Klinger, Tina Hummel, Steve Crider, Connie Mullen, Ron Baker, Tammy Sheibley, Timi Lesperance, Scott Mutzabaugh, Bob Armstrong, Terri Crider, Kelly Hammaker, Calving King, Mike Humphrey

Guests:

Jeff Ebersole, Jason Urich, Scott Cornelious, Bonnie Morrison, Brian Jones

Excused:

Moe Mathieu

Keith Walters

Meeting Discussion Items

1. January meeting minutes were reviewed and accepted (Motioned - Tammy Sheibley, Second - Ron Baker)

2. Treasurers report - reviewed and accepted (Motioned - Tammy Sheibley, Second - Scott Mutzabaugh)

3. 14U Parents Meeting

a. Based on a majority ruling, our 14U slow pitch teams will be merging with the West Shore League for regular season games.

b. Vote of Mike Kell for the head coaching position of Thunder (Motioned - Terri Crider, Second - Jim Reed)

- Mike will need to contact Keith Walters to get the equipment.

4. Approve Assistant Coaches

a. The current list of assistant coaches was reviewed and approved (Motioned - Kelly Hammaker, Second - Tammy Sheibley)

5. DAGSA running concession for March 29 Rec Board event

- We have agreed to participate with this event and some volunteers have been received.

6. Concession Update

a. Timi needs some information on what quantity of supplies should be purchased. She was advised to contact Connie Mullen for this information.

b. Information was obtained from J. Gross regarding supplies

i) We need to establish an account by submitting an application. Terri Crider will complete this upon receipt.

ii) $350 minimum order is required for each delivery order

iii) The will not deliver on Saturdays

7. All League Update

a. Phil Klinger has agreed to represent our association.

b. Information was requested regarding us combining our 14U teams with Mechanicsburg, Tournament Play and the 10U strike zone

i) it was determined that we will provide a response to the 10U strike zone as being - shoulder to knee area/line to line/not a flat pitch.

8. T-Ball players names and numbers on shirts

- It was discussed and voted on that DAGSA will pay for this. (Motioned - Terri Crider, Second - Phil Klinger)

- If we decide that we will continue to pay this expense in the future, the cost of T-Ball registration may need to be increased in the future

9. Equipment/one new quality bat for each team within the 12U to 18U age groups

a. A cap amount will be based on age group

i) 12U cap amount is $120

ii) 14U & 18U amount is $150

b. Steve will inform Calvin of this information so that he can make the purchase.

c. All head coaches for these age groups will need to contact Calvin for their bat requirements.

10. Coaches Meeting

a. This task has been assigned to Moe Mathieu and he will need to set up the date/time/location

b. Attendance of all head coaches is being made mandatory by the DAGSA board

11. Update from Mike Humphrey regarding non-ASA umpires and validity of ASA insurance

a. It has been determined that this is not an issue per Mike

12. Proposed By-Laws changes

a. Steve will make the changes and send the document out via email for all board members to approve

13. Field Availability

a. Wagner - a letter of request has been submitted

b. Penn - available

c. Susquenita - they want the name of a responsible person to represent DAGSA. Steve will submit the letter of request.

14. Tournament Entry Fees for 2008 Season

a. The board has elected to increase the amount from $60 to $80 (Motioned - Timi Lesperance, Second – Phil Klinger)

15. DAGSA Tournament Teams working concession during home tournaments

a. It was determined that DAGSA will pay the team that works the tournament weekend $200.

16. Meeting Date/Time

a. It was determined that there are only a few regular meetings remaining for the season and they will continue to be scheduled on an availability basis.

17. Committee to Establish Board Member and Coaches Responsibilities

a. This topic is tabled until next fall

18. Opening Day

a. Air horns need to be purchased for each field for use in signifying the end of each game. Tina Hummel will be making this purchase.

Additional Items Discussed:

1. Scott Mutzabaugh is requesting that his daughter (Madisen who is six years old) play on the 10U team that he is coaching this year. The board voted to allow her to play up. (Motioned - Jim Reed, Second - Bob Armstrong)

2. A letter was received from Tammy Coy expressing an interest in being an assistance coach for T-Ball but cannot afford the background checks. The board discussed this and determined that we would not assume this expense on her behalf.

3. Steve will send out the opening day picture schedule to all head coaches and board members.

4. There will be a fast pitch tournament at Wager field May 30 - June 1. DAGSA Fast Pitch teams will be responsible for running the concession stand for that event.

5. The next DAGSA board meeting will be held April 15, 2008 at 6:30 at the Penn Twp location.

6. The 14U slow pitch draft was completed during this meeting.