DAGSA Board Meeting Minutes

Date:                    01/24/2011

To:                       All Attending Members

Meeting:             Sunday, January 23, 2011 at 3:00 PM Sorrento’s

Attendees: Andy Kreiger, Phil Klinger, Timi Lesperance, Tammy Sheibley, Jason Urich, Tina Shafer, Ron Baker, Kelly Hammaker, Jim Reed, Shannon Callaghan, Nancy Lucia, Bob Armstrong

Absent:,

Guests: Steve Crider, Jim Huey, Barry Schlossman

Meeting Discussion Items:

1.       Call to Order – Meeting called to order at 3:08 PM by Ron Baker.

2.       Meeting Minutes –motion to approve December board meeting minutes – Jim Reed, second – Tammy Sheibley; motion passed. Minutes were accepted.

3.       Treasury Report -  Only purchase for the month was for stamps and envelopes to mail the parent’s letter.  Balance currently is $2732.20. Motion to approve the treasury report – Nancy Lucia, second – Timi Lesperance; motion passed.

4.       Concession– Huey’s brought contract for 2011 season. Reviewed DAGSA’s profit of 25% on all items sold, additional 5% after $1700 is reached; at a single event (two-day tournaments count as a single event).   Huey’s will open 1 hour before the game and stay open until the last players leave. Requested notification as soon as possible of game post-postponements and cancellations and re-scheduled dates. They will have Penn Township and Wheatfield Township parks under their insurance. Huey’s number should be given to all coaches so they can call him when a game is canceled. Motion to accept Huey’s contract – Tammy Sheibley, second – Timi Lesperance; motion passed.

5.       Safety Deposit box -  It was suggested that DAGSA rent a safety deposit box to hold important documentation, back-up site copies, etc. The cost is $35 per year for a 5 x 5” box. Motion to rent safety deposit box – Shannon Callaghan, second – Phil Klinger; motion passed.

6.       Sponsorships – We would still like to receive a few more sponsorships.  Some original sponsors have since backed out and others have backed down their donations. More donors are needed to meet the goal of 17.  

7.       Opening Day – Pictures will be held in the small conference/meeting room at Penn Township on opening day since Weight Watcher’s holds a meeting on Saturday mornings in the large room conference room.

8.       DAGSA waivers – The parent/player waivers will be in effect for the U14 for 2011 season again. In addition a new waiver will be drafted for the U18 age group, whereas a 13-year-old playing up or on a U18 team will need parental consent to play in the in-field and WILL NOT be permitted to pitch under any circumstances.  The waivers will also include an age date as of 01/01/97 for the 2011 season.

9.       Opening Day Programs – Huggins printing offered a bid of $136 for 200 programs or $169 for $300 up to 24 pages. Will discuss and preview samples at next meeting.

10.   Player Appreciation Day – will be on June 15, 2011…no games for any age groups should be scheduled that day or on the rain date of June 16, 2011.

11.   By-Laws -  The by-laws were reviewed and changed for 2011. They will be posted to the website upon final approval at the next meeting.

12.   Scheduled Meetings – The Perry League meeting is on 2/20/11 at 4:00; West Shore League meeting in on 2/26/11 at 12:00 noon; DAGSA draft proposed for 2/19/11 at 10:00 at Penn

13.   Open Discussion – Jim Reed motioned that jars be placed at the games and tournaments to help raise funds for Bob Larish (Save the Squidge Campaign), second – Timi Lesperance; motion passed.  

14.   Next Meeting- Sunday, February 13th  @ 3:00PM at Sorrento’s.

Meeting adjourned at 6:07 PM

 

(minutes compiled by Timi Lesperance)